How to Conduct Board Meetings Effectively


Conducting board meetings efficiently and effectively is essential to keeping members engaged and maximising the value of their time. A little planning ahead can go a long way and include ensuring that the meeting begins on time and that board members have access to the materials they require prior to the meeting. Visual aids and presentations are also an excellent way to increase engagement and assist in the discussion process. They can provide an easier understanding of complex issues.

Board members are experts in their fields and bring a wealth of experience to the table. But, it’s crucial to balance that expertise with a level of professionalism and the willingness to hear different perspectives. This will help everyone get along, and lead to fruitful discussions that will lead to a positive decisions.

Start the meeting at the appropriate time.

Timeliness is vital to the effectiveness of any board meeting, especially when it’s a remote one. Beginning the meeting on time sets the mood for the remainder of the meeting and ensures that all crucial aspects are covered.

Check that quorum is present

To begin the meeting, the presiding officer must make a call roll for all attendees, including presiding officers and staff members. A meeting cannot be held if a quorum of attendees is not present.

Approve the agenda as well as the previous minutes of the meeting.

The board will then review the minutes of the meeting after approving the agenda. This allows the board to go over any changes or prioritizations which need to be addressed. Then, the board can move to the next piece of business.