How to Select a Data Room Service


A data room is a secure, virtual environment that allows for the sharing of information during due diligence, M&As bankruptcy, financing and other business transactions. In these situations, information shared can be classified as sensitive or confidential. It is therefore important to safeguard this information. The use of a data space to share files can save time and money over physical or email documents. The selection of the best data room requires a bit of initial analysis to determine which features are most advantageous for you and your particular situation.

There are many providers of data room services, each with distinct features. Some data room providers focus on security while others focus on the user experience and communication. Others offer a combination. Some of the most popular choices are Firmex, VDRSimple, iDeals, Intralinks, and Merrill Datasite.

Most data rooms offer access rights that are granular to ensure confidentiality and allow users to only view material that is relevant to them. Some data rooms also provide multiple factor authentication, time and IP limitations and access restrictions to prevent unauthorised downloading or usage. Some even provide internal team messaging, which can reduce the need for other tools for communication such as email and can help reduce the amount of redundant communication.

Some companies offer additional services to speed up due diligence, such as document transcription and scanning. These services are often extra costs, but they can be beneficial for smaller companies or transactions that are complex.