The Importance of Board Meeting Rules


The board of directors manages a company by making decision more vdr reviews or setting policies. In most companies the board has to be able to vote on any decisions. In order to facilitate a smooth decision-making process, your board should have clearly established the rules of meetings and guidelines everyone adheres to.

Most boards follow Robert’s Rules of Order. This is an English Parliamentary rulebook that was written by American General Henry M. Robert to keep meetings from becoming chaotic. While the application of Robert’s Rules of Order may not be required for every board, the application of formal guidelines can establish a framework for the fairness of debates in a digital or hybrid meeting where directors may otherwise feel lost in a jumble of faces displayed on the computer screen.

This includes ensuring that the agenda is clear and concise. In order to do this, well-written documents for the board should be prepared and distributed before the meeting to ensure directors are prepared for discussion. It is important to limit the time spent on routine questions and reports, since they can delay a meeting.

Other rules for meetings include limiting how many instances a speaker can discuss a motion (two minutes) and ensuring that all participants are relevant to the topic in question. If a particular motion is getting heated or creating tension, a motion to close debate may be proposed with a vote of two-thirds. To avoid wasting time it is vital that everyone respects each other and does not undermine other members’ motives or use derogatory words.