How to Prepare for a Meeting


There’s an old adage that states “An an ounce of prevention is worth one pound of cure.” This is the case for meetings, particularly when it is time to plan and prepare. The more time you devote in making sure that your meeting is well-organized, the more productive it will be.

There are certain steps each participant should take to prepare for the meeting, regardless of whether it’s brainstorming or a review of a current project. This article will give you some basic tips to make sure that you are attending a meeting that is efficient and productive.

Begin by identifying the objective of the meeting. Choose the topics that need to be discussed and then assign time slots for each. This will help you stay on track and prevent tangents that could derail the conversation. This will also help you determine the duration of your meeting.

Then, gather any other items that will be discussed during the meeting. These could include slides for presentations reports, slides, or any other documents that be used to inform the discussion. Final step: Ensure these documents are readily accessible to the participants. You can either attach them to the meeting invitation or share them on your internal communications channel.

Review the list of participants and determine if everyone participates in the discussion. If not, you should remove those who have the same knowledge or decision-making authority. Finally, you should consider assigning a directly responsible individual for each action item.