Virtual Data Room – Protect Confidential Documents


Virtual Data Rooms are an secure and central location where authorized individuals can view and share digital files with total transparency. Life sciences and technology are the most frequent users of VDR however businesses from all industries must to secure confidential documents. When evaluating potential VDR providers, think about features such as file-level usage insight powerful controls, as well as customizable permission settings to ensure that your documents are securely shared and protected. A scalable platform is vital, since it enables the flexibility of closing and opening an online repository in order to meet the needs of transactions or projects with minimal disruption.

A reliable provider must have robust physical security measures that include offsite backups of data as well as multiple layers of firewalls and multifactor authentication to ensure that no one is able to gain access. A virtual data room will permit administrators to monitor document and user activity, to identify who is accessing, printing or downloading documents. The ability to apply dynamic watermarks to every page of printed or viewed documents also enhances the security of sensitive information.

VDRs are typically utilized for M&A due-diligence, however they can also be used in any situation that requires a high level of privacy and security. For instance private equity funds and firms can safely share portfolio information and tax data with prospective investors through the use of a VDR. Furthermore, a virtual information room can facilitate contract review by incorporating features like auto-redaction and document organization to ensure that PII is not exposed.