How to Conduct Effective Board Meetings


Board meetings are a chance for board members to offer important feedback about the progress of the company. Board meetings can also be an opportunity for the members to develop camaraderie and build trust.

To ensure that discussions are productive and a productive decision-making process the board meeting must begin with clear communication of the meeting’s objective(s) before the board meets. Sending a board packet which contains all the details necessary for discussion is one way to achieve this.

Robert’s Rules of Order is used by some boards to guide their meetings. However it’s not required for all boards. It is generally the chair’s responsibility to make sure that all invitations and materials are sent out in time, that notes are taken and that board members receive the necessary materials before the meeting.

One of the most common mistakes companies make is not distribution of their board documents in advance. It is vital to convey the objectives of the board meeting to all participants prior to the start of the board meeting to give directors the opportunity to prepare and ask questions before the meeting. This allows you to keep your meeting as brief as you can, and also save time for discussion. If you have a board member who insists on a long report to be included on the agenda, plan it to run for at least one hour after any break.